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How to Quote a Construction Project: From Site Visit to Contract
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How to Quote a Construction Project: From Site Visit to Contract

OneEstimateJanuary 26, 202619 min read
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The Art of Quoting Construction Projects

Quoting construction work is where business meets technical expertise. A good quote wins projects and ensures profitability. A bad one either loses the job or guarantees losses.

Step 1: The Site Visit

Never quote without visiting the site. During your visit:

  • Document everything with photos and videos
  • Measure existing conditions
  • Identify access challenges
  • Note any demolition or preparation needed
  • Assess structural conditions
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    Step 2: Scope Definition

    Create a clear, written scope that includes:

  • What's included and what's NOT included
  • Quality specifications for materials
  • Timeline expectations
  • Payment milestones
  • Step 3: Quantity Takeoff

    Accurately measure every item:

  • Use architectural plans if available
  • Double-check critical measurements
  • Include waste factors (typically 5-15% depending on material)
  • Step 4: Pricing

    For each activity, calculate:

  • Materials: Current market prices + delivery
  • Labor: Productivity rates × daily wage
  • Equipment: Rental or ownership costs
  • Subcontractors: Get firm quotes
  • Step 5: Add Margins

  • Overhead: 10-20% for indirect costs
  • Profit: 10-20% depending on market conditions
  • Contingency: 5-10% for unforeseen issues
  • Step 6: Present Professionally

    Your quote should include:

  • Professional cover page
  • Executive summary with total cost
  • Detailed breakdown by activity
  • Terms and conditions
  • Validity period (typically 15-30 days)
  • Quote Faster, Win More Projects

    OneEstimate helps you create professional quotes in minutes, not days. With 10,700+ unit prices and AI assistance, you'll never lose a project because your quote took too long.

    Start quoting smarter →

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